NOW HIRING! Marketing & Event Coordinator

Job Description
GENERAL PURPOSE
The Part-time Marketing & Event Coordinator supports the Executive Director with the mission and
impact by providing administrative support and event planning. This position works under direct
supervision of the Executive Director and is a role model for excellent customer service in all aspects as
well as setting an example for a team – like environment.
Position: Part-time, FLSA exempt
Hourly Rate: $15-$18.00 hour, depending upon relevant experience.
Hours: 20-25 hours/week, combination of office and work from home hours. generally,
between 9am – 2pm. Some weeknight and weekend work required for events/meetings.
Reports to: Executive Director (or their designee)
Supervises: None
Works with: Executive Director, volunteers, community members, board of directors, event and
program participants, local media, and the public.
RESPONSIBILITIES AND DUTIES
The core duties and responsibilities of the Marketing & Event Coordinator Job Description
, but are not limited to, the following:
Communications and Engagement
• Ensures excellent quality service and communication in person, via telephone and email
communications and through direct mail to membership, local citizens, businesses and visitors.
• Assist the executive director, board of directors and committee chairs to assure overall success
of the chamber.
• Work with the director to sustain and grow programs and services.
• Works with Executive Director in the management, operation, and marketing of the Bellaire
Chamber of Commerce. Helps insure that all operations are conducted in an efficient, orderly
manner and that the utmost customer service is exercised in all ways with customers, visitors,
citizens, fellow departments/staff, and the administration of the Chamber of Commerce.
• Assists the Executive Director, Chamber Board and other volunteers to achieve the board goals
and objectives.
• Actively function in promoting membership development and retention as well as member
services and area and small business development.
• Fulfill duties delegated by director, coordinate special projects as assigned.
• Attend committee meetings as assigned.
• Represent the organization to the public, current members, and prospective members to grow
relationships, increase sponsorships and attendance.
Volunteer Program Lead
• Recruits, communicates with, and manages volunteers for Chamber events and other volunteer
needs.
• Manages volunteer database and makes entries.
Administrative:
• Handles incoming and outgoing phone and electronic messages. Routes incoming calls and
emails to the appropriate party quickly and efficiently.
• Monitors and orders to maintain adequate levels general office supplies for the Chamber office.
• Various marketing duties as directed.
• May assist with other office duties as needed.
Events:
• Coordinates logistical activities for all events and festivals.
• Event responsibilities include, but are not limited to, attendance, marketing and increasing
participation.
• Assists in various programs and events such as Rubber Ducky Festival, Harvest Festival, Small
Business Saturday, Holiday Gift Fair, Light Up the Night, Art in Ice, Annual Dinner & Auction,
Business After Hours, Annual Membership Drive, Ribbon Cutting, Educational Workshops,
Destination Bellaire Marketing and any others as assigned.
Membership & Development:
• Assist with Membership Marketing materials. Must have and maintain basic and current
knowledge of the businesses and communities of Bellaire and Antrim County.
• Update database, website, and accounting of members.
Please Note:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in
this position. Employees will be required to follow any other job-related instructions and to perform any other job-related
duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential
functions and requirements and are subject to possible modification to reasonably accommodate individuals with
disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Requirements:
• High School diploma with excellent academic performance; associate or bachelor’s degree
preferred, ideally in a natural resource, marketing, or business field
• Proven experience coordinating and event planning festivals and networking events.
• Ability to effectively communicate through written materials and public speaking.
• Proficient in MS office and knowledge of modern office practices and procedures including mail
mergers and database management.
• Experience of print and online marketing.
• Adobe Photoshop and Illustrator experience.
• Knowledge of WordPress CRM websites is a bonus.
• Must have the ability to interact with the public and fellow employees in a tactful and pleasant
manner and must be able to handle stressful situations.
• Excellent communication skills are necessary not only to communicate with clients and fellow
staff, but also, at times, general citizens regarding ability to explain the Chamber of Commerce
and the program and services in writing and verbally.
• Position requires excellent skills in the techniques of gathering and presenting information and
data. Successful management of multiple tasks and duties simultaneously is essential.
• Great attention to detail
• Integrity, Confidentiality, and trustworthiness
• Excellent ability to organize and coordinate tasks.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The
employee is occasionally required to walk and stand for long periods of time; use hands to finger,
handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 45 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The primary workplace is in a typical office setting at the Bellaire Chamber of Commerce office.
Selection Guidelines
Formal application, rating of education and experience; oral interview and reference check; criminal
background investigation; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements of
the job change.
TO APPLY
Please email resume and cover letter stating your suitability for the position based on required
knowledge and skills to the Executive Director, Sue Palmisano, at sue@bellairechamber.org
Applications must be received by April 30th, 2023 at 2:00pm EST. The position will remain open until
filled.